PURPOSE OF OUR POLICY
Big Kid Studios Pty Ltd, an Australian company (“Company”, “we”, “us” or “our”) provides the DARKTIMES interactive computer games, websites, social media channels and associated activities and services (“Services”).
We are committed to protecting Personal Information. This Privacy Policy ensures that we have clear standards and protocols in place to protect the Personal Information of our users.
Although we are an Australian company, we acknowledge that the Services are used around the world, and therefore this Privacy Policy follows the standards of:
The Australian Privacy Principles set by the Australian Government for the handling of Personal Information under the Privacy Act 1988 (Cth) (“Privacy Act”);
The Data Protection Principles set by the UK’s General Data Protection Act 2018 (“UK GDPR”);
The regulations and principles set by the European Union’s General Data Protection Regulation (“EU GDPR”) for the handling of Personal Data; and
The California Consumer Privacy Act of 2018 (“CCPA”).
Together, the Privacy Act, UK GDPR, EU GDPR and CCPA are referred to as “Privacy Laws” in this Privacy Policy.
Despite clause 1.3 and 1.4, each of the Privacy Laws are only binding on the Company to the extent that they apply for the benefit of the residents of jurisdictions in which they are enacted. For example, the CCPA is only applicable to residents of California, in the USA.
By publishing this Privacy Policy, we aim to make it easy for our users and the public to understand what Personal Information we collect, why we do so, how we receive, obtain and/or use that information, and the rights of control an individual has with respect to their Personal Information in our possession.
WHO AND WHAT THIS POLICY APPLIES TO
Our Privacy Policy deals with how we handle “personal information” and “personal data” as it is defined in the Privacy Act, CCPA and the EU GDPR and UK GDPR respectively, which is referred to as “Personal Information” in this Privacy Policy.
We handle Personal Information in our own right and also for and on behalf of our affiliates, partners and users in the course of allowing them to access the Services.
Our Privacy Policy does not apply to information we collect about businesses or companies, however it does apply to information about the people in those businesses or companies.
The Privacy Policy applies to all forms of information, physical and digital, whether collected electronically or in hardcopy.
If, at any time, an individual provides Personal Information or other information about someone other than themselves, the individual warrants that they have that person’s consent to provide such information for the purpose specified.
If we learn that Personal Information has been collected on the service from minors without verifiable parental or guardian consent, then we will take the appropriate steps to delete such information.
THE INFORMATION WE COLLECT
Without limitation, information we may collect is necessary and incidental to:
Providing the Services; and
The normal day-to-day operations of our business.
The type of information we collect includes but is not limited to:
Personal Information. We may collect personal details such as an individual’s name that allows us to:
identify the individual; and
provide the Services to the individual;
Contact Information. We may collect information such as an individual’s email address, telephone number and other information that allows us to contact the individual;
Wallet Addresses. We may collect information regarding cryptocurrency wallets used by an individual to interact with the Service;
Statistical Information. We may collect information about an individual’s online and offline activity, goals, and other information for statistical purposes; and
Information an individual sends us. We may collect any personal correspondence that an individual sends us, or that is sent to us by others about the individual’s activities.
We may collect other ancillary Personal Information about an individual, which we will maintain in accordance with this Privacy Policy.
We may also collect non-Personal Information about an individual such as information regarding their computer, network and browser. Where non-Personal Information is collected the Privacy Laws do not apply.
HOW INFORMATION IS COLLECTED
Most information will be collected in association with an individual’s use of any of the Services, an enquiry about Services or generally dealing with us. In particular, information is likely to be collected as follows:
Using our Services. Users will provide their Personal Information when using Services for the intended purposes of inclusive leadership training;
Signups. When an individual signs up, creates an account or other process whereby they enter Personal Information details in order to receive or access information or services from us;
Supply. When an individual supplies us with goods or services;
Contact. When an individual contacts us in any way;
Access. When an individual accesses us physically we may require them to provide us with details for us to permit them such access. When an individual accesses us through the internet we may collect information using cookies (if relevant – an individual can adjust their browser’s setting to accept or reject cookies) or analytical services; and/or
Pixel Tags. Pixel tags enable us to send email messages in a format customers can read and they tell us whether mail has been opened.
As there are many circumstances in which we may collect information both electronically and physically, we will endeavour to ensure that an individual is always aware of when their Personal Information is being collected.
Where we obtain Personal Information without an individual’s knowledge (such as by accidental acquisition from a user), we will either delete/destroy the information, or inform the individual that we hold such information, in accordance with the relevant Privacy Laws.
HOW PERSONAL INFORMATION IS USED AND DISCLOSED
In general, the primary principle is that we will not use any Personal Information other than for the purpose for which it was collected, or with the individual’s permission. The purpose of collection is determined by the circumstances in which the information was collected and/or submitted.
We will only process Personal Information when we can identify a lawful basis to do so. It is always our responsibility to ensure that we can demonstrate which lawful basis applies to the particular processing purpose.
The most common lawful bases relied upon are:
Consent: we will only rely upon express, clear and informed consent. Any consent provided may specify and/or restrict the purpose and can be withdrawn at any time without penalty. We will keep a record of when and how we got consent from an individual.
Legitimate interests: we will only rely upon an identifiable legitimate interest where we can demonstrate that the processing of Personal Information is necessary to achieve it by balancing it against the individual’s interests, rights and freedoms. We will keep a record of our legitimate interests’ assessments.
We will retain Personal Information for the period necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.
If it is necessary for us to disclose an individual’s Personal Information to third parties in a manner compliant with the Privacy Laws in the course of our business, we will inform you that we intend to do so, or have done so, as soon as practical, if so required under the Privacy Laws.
Information is used to enable us to operate our business in conjunction with our affiliates and partners, especially as it relates to an individual. This may include:
The provision of services between an individual and us, our affiliates and partners;
Communicating with an individual about:
Their relationship with us;
Our goods and services;
Our own marketing and promotions to customers and prospects; and/or
Competitions, surveys and questionnaires;
Investigating any complaints about or made by an individual, or if we have reason to suspect that an individual is in breach of any of our terms and conditions or that an individual is or has been otherwise engaged in any unlawful activity; and/or
As required or permitted by any law (including the Privacy Laws).
The individual shall have the right to object at any time to the processing of their Personal Information for direct marketing purposes, which includes profiling to the extent that it is related to such direct marketing. If we receive such a request, we will stop the processing of Personal Information for direct marketing purposes immediately without charge or penalty.
There are some circumstances in which we must disclose an individual’s information:
Where we reasonably believe that an individual may be engaged in fraudulent, deceptive or unlawful activity that a governmental authority should be made aware of;
As required by any law (including the Privacy Laws); and/or
In order to sell our business (in that we may need to transfer Personal Information to a new owner).
We will take reasonable steps to ensure that any disclosure to an entity outside of Australia will not be made until that entity has agreed in writing with us to safeguard Personal Information as we do.
We may utilise third-party service providers to communicate with an individual and to store contact details about an individual. These service providers may be located outside of Australia.
An individual who uses any Services may be sending information (including Personal Information) to overseas jurisdictions where our servers may be located from time-to-time. In such circumstances, that information may then be transferred within their resident jurisdiction or back out to other countries outside of the individual’s country of residence, depending on the type of information and how it is stored by us. These countries may not necessarily have data protection laws as comprehensive or protective as those in your country of residence, however our collection, storage and use of Personal Information will at all times continue to be governed by this Privacy Policy.
OPTING “IN” OR “OUT”
An individual may opt to not have us collect and/or process their Personal Information. This may prevent us from offering them some or all of our services and may terminate their access to some or all of the services they access with or through us. They will be aware of this when:
Opt-In. Where relevant, the individual will have the right to choose to have information collected and/or receive information from us (for clarity, consent must involve an unambiguous positive action to opt in); or
Opt-Out. Where relevant, the individual will have the right to choose to exclude himself or herself from some or all collection of information and/or receiving information from us.
If an individual believes that they have received information from us that they did not opt in or out to receive, they should contact us using the details as set out below.
THE SAFETY & SECURITY OF PERSONAL INFORMATION
We may appoint a data protection officer (“Privacy Officer”) to oversee the management of this Privacy Policy and compliance with the Privacy Laws. This officer may have other duties within our business and also be assisted by internal and external professionals and advisors.
We will take all reasonable precautions to protect an individual’s Personal Information from unauthorised access. This includes appropriately securing our physical facilities and electronic networks.
Each individual that provides information to us via the internet or by post does so at their own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, Personal Information where the security of information is not within our control.
We are not responsible for the privacy or security practices of any third party (including third parties that we are permitted to disclose an individual’s Personal Information to in accordance with this policy or any applicable laws), unless otherwise required by the Privacy Laws. The collection and use of an individual’s information by such third parties may be subject to separate privacy and security policies.
If an individual suspects any misuse or loss of, or unauthorised access to, their Personal Information, they should let us know immediately.
We are not liable for any loss, damage or claim arising out of another person’s use of the Personal Information where we were authorised to provide that person with the Personal Information.
Where there is a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, Personal Information, then:
We will immediately establish the likelihood and severity of the resulting risk to wider rights and freedoms of natural persons;
If we determine there is a risk from the security breach, then we will immediately notify the relevant supervisory authority and provide all relevant information on the particular breach, and by no later than 72 hours after having first become aware of the breach;
If we determine there is a high risk from the security breach (a higher threshold than set for notifying supervisory authorities), we will immediately notify the affected individuals and provide all relevant information on the particular breach without undue delay.
We will document the facts relating to any security breach, its effects and the remedial action taken, and investigate the cause of the breach and how to prevent similar situations in the future.
HOW TO ACCESS, UPDATE, REMOVE AND DELETE INFORMATION
Subject to the Privacy Laws, an individual has the right to request from us the Personal Information that we have about them, and we have an obligation to provide them with such information as soon as practicable, and by no later than 28 days of receiving the written request. The individual is free to retain and reuse their Personal Information for their own purposes. We may be required to transmit the Personal Information directly to another organisation if this is technically feasible.
If an individual cannot update their own information, we will correct any errors in the Personal Information we hold about an individual within 28 days of receiving written notice from them about those errors, or two months where the request for rectification is complex.
It is an individual’s responsibility to provide us with accurate and truthful Personal Information. We cannot be liable for any information that is provided to us that is incorrect.
Where a request to access Personal Information is manifestly unfounded, excessive and/or repetitive, we may refuse to respond or charge an individual a reasonable fee for our costs incurred in meeting any of their requests to disclose the Personal Information we hold about them. Where we refuse to respond to a request, we will explain why to the individual, informing them of their right to complain to the supervisory authority and to a judicial remedy without undue delay and at the latest within 28 days.
In accordance with and subject to the Privacy Laws, individuals in certain jurisdictions may request that we delete all Personal Information we hold about an individual.
We may also be required to delete or remove all Personal Information we have on an individual upon request in the following circumstances:
Where the Personal Information is no longer necessary in relation to the purpose for which it was originally collected and/or processed;
When the individual objects to the processing and there is no overriding legitimate interest for continuing the processing;
The processing of the Personal Information was otherwise in breach of the Privacy Laws;
The Personal Information has to be erased in order to comply with a legal obligation; and/or
The Personal Information is in relation to a child.
Without limitation, may refuse to delete or remove all Personal Information we have on an individual where the Personal Information was processed for the following reasons in accordance the Privacy Laws:
To exercise the right of freedom of expression and information;
To comply with a legal obligation for the performance of a public interest task or exercise of official authority.
For public health purposes in the public interest;
Archiving purposes in the public interest, scientific research historical research or statistical purposes; or
The exercise or defence of legal claims.
COMPLAINTS AND DISPUTES
If an individual has a complaint about our handling of their Personal Information, they should address their complaint in writing to the details below.
If we have a dispute regarding an individual’s Personal Information, we both should first attempt to resolve the issue directly between us.
An individual may have the right to seek a judicial remedy where he or she considers that his or her rights under the Privacy Law have been infringed as a result of the processing of his or her Personal Information in non-compliance with the Privacy Law. Any proceedings should be commenced in Sydney, Australia, where we are established.
If we become aware of any unauthorised access to an individual’s Personal Information we will inform them at the earliest practical opportunity once we have established what was accessed and how it was accessed.
CONTACTING INDIVIDUALS
From time to time, we may send an individual important notices, such as changes to our terms, conditions and policies. Where such information is materially important to the individual’s interaction with us, they may not opt out of receiving these communications.
CONTACTING US
All correspondence with regards to privacy should be addressed to:
The Privacy Officer
Big Kid Studios Pty Ltd
info@playdarktimes.com
You may contact the Privacy Officer via email in the first instance.
ADDITIONS TO THIS POLICY
If we decide to change this Privacy Policy, we will post the changes on our website at https://www.playdarktimes.com. Please refer back to this Privacy Policy to review any amendments.
We may do things in addition to what is stated in this Privacy Policy to comply with the Privacy Laws, and no inclusion or omissions Privacy Policy shall deem us to have not complied with the Privacy Laws.